Planning to hold an event for your office soon? Well, it is only natural if you feel flustered, and confused about how to make it happen successfully. Especially if you plan to handle it within your team and not hire an event organizer.
If the event you are planning is a small-scale event consisting of only an internal team, then you don’t have to worry too much. We have curated the best key tips to help you create a successful event that can run smoothly. Check out the ultimate key tips below, so you don’t have to feel confused about where to start.
1. Create a clear concept for the event
First, you should start by creating a clear concept for your corporate event. Creating a clear theme or concept for a corporate event involves defining a central idea that guides the event’s design, content, and overall experience. This theme should align with the company’s goals and values while resonating with the intended audience. To create the best concept for your corporate event, you and all of the event committee should conduct discussions to brainstorm together.
2. Planning a budget
After the theme of the event is determined, then the next stage is to plan the budget. The implementation of an event certainly requires a lot of money. In addition, there is a lot of equipment that must be prepared, ranging from renting a venue, sound systems, consumption, advertising media for branding, and many more.
Make a detailed and complete list of equipment checks that are needed to support event operations. If the main equipment list has been compiled, you should find out the price of each item. For a small-scale event, it might be best to do the event in your office if you have sufficient space. This can help to make the event planning much easier and can save you lots of money.
3. Choose your event vendor
While you may decide not to hire an event organizer to plan your event, you might still need to work with various vendors to meet your event requirements. For instance, you may need to team up with a decorator, sound system provider, or a restaurant to ensure your event is successful.
Thus, you need to make a list of what vendors you need. You can start by streamlining all the equipment you need to organize the activity. Afterward, you can start your research to find the best and most trusted vendor who can provide you with your needs according to your budget.
One great tip to do if you have a limited budget is to do DIY when decorating the venues. If you’re looking to purchase decorations for your corporate event, consider shopping at your preferred online retailer. You can discover fantastic deals that will help you to shop below your budget.
Examples of things you can purchase online for office event decoration include table centerpieces, balloons and helium tanks, streamers and garlands, LED lights, wall decals and backdrops, and even artificial flowers for floral arrangements. You should tailor your DIY decoration to your event theme.
4. Arrange a coherent and detailed timeline
The success of an event is very dependent on careful planning. One of the ways that can be done to make a successful event is by creating a timeline. Timelines are necessary to have, so each committee will know the progress of the event implementation and as a monitoring tool to ensure that everything has been done well.
Timeline is a very important thing to control the event planning, for example, whether each member has done their obligations, what is still lacking, what the process of the preparations and so on. Make a list of what each team member should do and set a deadline. It is important to set a deadline, so you can ensure that the work can be completed according to the deadline.
Also, don’t forget to slot in weekly meetings for all event committees to meet to follow up on every progress, and whether any problems need to be discussed.
5. Teamwork makes the dream work
An interesting event concept, careful planning, and a strategic place will not mean anything without good teamwork. Cooperation among the event committee is the ultimate element that will determine the success of the event. Therefore, make sure communication between team members runs well, and avoid blaming each other when problems or crises emerge. With good teamwork, the event that you plan will surely be a successful one!
